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Declaration on entrusting work to a foreignerPrint

Who is it for?

The declaration on entrusting work to a foreigner is entered into the declaration registry by the Poviat Labour Office appropriate for the location of the office or place of permanent residence of the employer, if:

In cases that do not require an investigation procedure, the Poviat Labour Office enters the declaration on entrusting work to a foreigner into the declaration registry, or the starost decides to refuse to make the entry into the declaration registry no later than 7 working days from the date of receiving the declaration, and in cases that require an investigation procedure – no later than within 30 days from the date of receiving the declaration. 

How to acquire the declaration?

In the declaration on entrusting work to a foreigner, which is subject to entry into the declaration registry, the employer must include:

1) information concerning the entity commissioning the foreigner to perform a given job:

a) name (names) and surname,

b) address of permanent residence or address of office,

c) phone or fax number,

d) NIP and REGON identification numbers – in the case of an entity running a business, or a PESEL number – in the case of a natural person,

e) entry no. in the registry of entities running a recruitment agency – in the case of an entity entrusting a job to a foreigner, which is running an employment agency providing temporary job services,

f) PKD symbol and description of the activity related to the foreigner’s job,

g) declaration submitted under the penalties of perjury stating if there are any circumstances present that are described in art. 88z, section 5, pt. 1-6 of the act on the promotion of employment and labour market institutions (the party submitting the declaration is obliged to include the following clause: “I am aware of the criminal responsibility for false representation”; this clause substitutes the authority’s admonishment on the criminal responsibility for false representation),

h) declaration of the acknowledgement of regulations on entrusting a job to foreigners;

2) information concerning the foreigner:

a) name (names) and surname,

b) sex,

c) date of birth,

d) nationality,

e) name, series, number, issue date and expiry date of travel document,

f) visa or residence card number as well as the expiry date of the document, if the foreigner is residing in the territory of the Republic of Poland,

g) data concerning the legal basis for the stay in the territory of the Republic of Poland as well as the assumed manner of making use of the declaration entered into the declaration registry;  

3) data concerning the job offered to the foreigner:

a) name of profession, subclass of activity according to the PKD qualification,

b) position or type of work,

c) location of work,

d) period or periods of work denoted by dates,

e) type of agreement comprising the basis of performing the job,

f) the lowest remuneration that the foreigner can be awarded, determined by an hourly or a monthly rate,

g) working hours during a week or a month;

4) data concerning the user’s employer, if the declaration concerns a foreigner working as a temporary worker:

a) name (names) and surname,

b) address of permanent residence or address of office.

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